HCPS FL Logo Business
Action Item
DATE: Tuesday, December 15, 2015
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest, Responsive, Responsible Bid Submitted by McConnie Fence Co. - Invitation to Bid (ITB) #15159A-MST Fence Installation and Repair Services (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for fence installation and repair services. This includes new fence installations, related repairs, and maintenance as needed throughout the district.

Award of this contract shall be to the lowest responsive, responsible bidder as specified in the bid.  The Sites and Utilities Department Manager has reviewed this recommendation.  The initial term of this agreement shall be for a one-year period, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)

Expenditures were $454,695 for 2014/2015 and $828,862 for 2013/2014. Funds will be available in the General Fund, Capital Projects Funds, and Head Start. For tracking purposes, the project numbers specific to Fence Installation and Repair Services are Project 8015 Districtwide Fencing and 2502 Head Start. The funds to be used are as follows: 

  • 101 General Fund
  • 303 Capital Outlay and Debt Service
  • 370 Local Capital Millage FY 09/10
  • 374 Local Capital Millage FY 13/14
  • 375 Local Capital Millage FY 14/15
  • 376 Local Capital Millage FY 15/16
  • 422 Head Start
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004		   Chief Business Officer
(813) 272-4270
    C 6.27
Hillsborough County Public Schools (Florida) * Mtg.#20151215_706 (Board Meeting) * Section C Item# 6.27