HCPS FL Logo Business
Action Item
DATE: Tuesday, December 15, 2015
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Renewal of Leased Vehicles from Mears Motor Leasing – Invitation to Bid (ITB) #14042-DST Lease Vehicles for Security Services Department (Business Division)
EXECUTIVE SUMMARY
On December 18, 2013, the Board approved the funding for the lease of 22 vehicles to be used in phase one of the district’s safety and security plan to place Community School Officers with vehicles at selected elementary schools throughout the district.  On June 10, 2014, the Board approved the ITB for the Security Services Department to lease the 22 vehicles.

The initial term of the contract was from October 30, 2014, through October 31, 2015, with four additional one-year renewals.  The vehicles for the first year will be returned and replaced with new vehicles at the same monthly lease rates as the initial term.  This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $51,480.00 will be available in the Security Services Department budget. For tracking purposes, the project number specific to this agenda item is 4422. As of Monday, November 30, 2015, the remaining balance less encumbrances for this line item equaled $51,480.00.
EVALUATION
SUBMITTED BY:  Jean Bowman, General Manager, Procurement Department
Alberto Vazquez, Ed.D.   Gretchen Saunders
Chief of Staff
813-272-4895
  Chief Business Officer
(813) 272-4270
    C 6.36
Hillsborough County Public Schools (Florida) * Mtg.#20151215_706 (Board Meeting) * Section C Item# 6.36