HCPS FL Logo Business
Action Item
DATE: Tuesday, March 1, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors – Invitation to Bid (ITB) #15160-DST Athletic Uniforms, Equipment, and Related Services (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Athletics Department to establish fixed pricing for athletic uniforms, equipment, and supplies including football, baseball, basketball, soccer, track and field, and lacrosse gear for the 2016/2017 school year. 

Award of this contract shall be to the lowest bidder for each line item or group of items, as specified in the bid.  This recommendation has been reviewed by the Director of Athletics.

In an effort to keep up with the latest trends and technology, this bid is solicited annually.

STRATEGIC OBJECTIVES
• Align financial resources to support the district's strategic goals • Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $700,000.00 will be available in the General Fund. For tracking purposes, the project number specific to this agenda item is 6408. As of Monday, February 8, 2016, the remaining balance less encumbrances for this line item equaled $342,726.00. Funds needed for the remainder of the contract will be allocated in the next fiscal year's budget.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Department
Wynne A. Tye   Gretchen Saunders
Assistant Superintendent, Student Services
(813) 273-7033
  Chief Business Officer
(813) 272-4270
    C 6.03
Hillsborough County Public Schools (Florida) * Mtg.#20160301_755 (Board Meeting) * Section C Item# 6.03