HCPS FL Logo Business
Action Item
DATE: Tuesday, March 29, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Reorganization, Redirection, and Job Descriptions for the Business Division (Business Division) REVISED ATTACHMENTS (Pages 2-10 Added March 28, 2016)
EXECUTIVE SUMMARY
Due to retirements, ongoing vacancies, and as a best business practice, the Business Division has given itself a makeover. With our customer service and fiscal accountability focus, we present the following:

The primary need for this realignment is driven by the expanded requirements for all of our Business Services. Vacant positions have been identified, reviewed, and streamlined.

  • The first change is our name for the team and departments. (We will note in the summary by team.)
  • The Business Division will become Business Services.
  • Our Accounting Services Team will be made up of Accounting, Student Nutrition Services Accounting, Program Cost Accounting, Property Control Accounting, and Special Revenue Accounting.
  • The Payment Services Team will include Accounts Payable and Payroll.
  • Our Budget/Cash Management Services Team includes Budget, Cash Management, Data Quality, and Federal Finance.
  • Procurement will now become Procurement Services.
  • We have included the District Auditing Services Team for this agenda item.

The attached pages will give you a visual of the way each team will look and description of changes.

STRATEGIC OBJECTIVES
All Strategic Objectives
FINANCIAL IMPACT (Budgeted:  Yes)
Cost savings to the General Fund from the Business Services and Auditing team total $123,507.82 for the remainder of the 2016/2017 2015/2016 fiscal year and ongoing.
EVALUATION
SUBMITTED BY: 
Gretchen Saunders   Alberto Vázquez, Ed.D.
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4895
    C 6.02R1
Hillsborough County Public Schools (Florida) * Mtg.#20160329_757 (Board Meeting) * Section C Item# 6.02R1