HCPS FL Logo Chief of Staff
Action Item
DATE: Tuesday, April 12, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Second Phase of a District Reorganization Plan to Include the Superintendent’s Cabinet; Additional Positions and New or Revised Job Descriptions; Elimination of Positions; Movement of Departments; the Initial Phase of Consolidation of Departments; and/or Individual Positions (Chief of Staff)
EXECUTIVE SUMMARY
Hillsborough County Public Schools continues to play a critical role in providing a quality education program to the Tampa Bay community. With over 270 schools and a diverse student enrollment of over 212,000 students and 27,000 employees, the Superintendent of Schools has the responsibility of creating leadership positions and selecting individuals that will assist in serving the needs of the school district who embrace the vision and mission set by the School Board and the Superintendent of Schools.   After consultation with School Board Members, district employees, legal counsel, feedback from teachers at town hall meetings and other teacher venues, various councils, and input and recommendations from Gibson Consulting during the auditing process, it is the Superintendent of Schools' recommendation to implement Phase II of a District Reorganization Plan.

The Phase II Reorganization Plan is designed to address the following:

  1. School Board Priorities
  2. Strategic Plan Priorities
  3. Accreditation Improvement Priorities
  4. Enhanced customer service and support to key stakeholders
  5. Critical district and community issues
  6. Clarity regarding how the organization supports schools
  7. Enhanced communications both internally and externally

This Phase II Reorganization Plan includes the following:

  1. Realignment of departments
  2. Clarity of roles and responsibilities
  3. Regraded positions
  4. Regraded positions and new job titles
  5. Eliminated positions
  6. Departments to move to other divisions
  7. Individual positions to move to other divisions
  8. Succession Planning

Attachment I - Reorganization Summary (Revised)

Attachment II - Organizational Charts

Attachment III - Reorganization Cost Analysis (Revised 2)

Attachment IV - Job Descriptions

Attachment V - Appointments
STRATEGIC OBJECTIVES
All Strategic Objectives
FINANCIAL IMPACT (Budgeted:  Yes)
Phase II of the District Reorganization Plan will result in the cost savings of $236,208.49 in the Part 1 General Revenue Fund.

Federal Funds - $84,064.80

Career and Tech $14,492.00

Grants $58,940.42

Will be used to cover the remaining costs.

EVALUATION
The reorganization plan will be reviewed quarterly to determine effectiveness. Metrics will be developed for each position and department. Metrics will align with the District's Strategic Plan.  District and community surveys will be customized in order to receive feedback regarding the reorganizational plan.  Data will be monitored regularly and be used for evaluation and future reorganization decisions.
SUBMITTED BY: 
Dr. Alberto Vazquez   Jeffrey Eakins
Chief of Staff
(813) 272-4895		   Superintendent
(813) 272-4101
    C 9.04R3
Hillsborough County Public Schools (Florida) * Mtg.#20160412_758 (Board Meeting) * Section C Item# 9.04R3