Action Item
|
Business
Action Item |
| DATE: | Tuesday, May 10, 2016 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Approve the Piggyback of the Agreement Between American Chemical and Building Maintenance Supply, Inc. and The School Board of Pinellas County (SBPC), Florida, Invitation to Bid (ITB) #14-192-043 and ITB Renewal #16-192-142RN, Floor Care Products (Business Services) | |
| EXECUTIVE SUMMARY | |
If approved, school and district sites will utilize this contract to purchase floor care products including cleaner, stripper, and wax. The products will be used in both this school year 2015/2016, and 2016/2017. School and district sites use summers and break times to strip, clean, and wax the floors. After Board approval on May 10, 2016, schools will place orders throughout the summer. Because the product is ordered and kept at each individual site, it is purchased as needed and not inventoried. The SBPC contract is awarded through November 25, 2016. In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards. |
|
| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $204,000.00 will be available in individual school and departmental custodial budgets. There is no specific project number assigned for these purchases. If funds are needed that will exceed the amount remaining prior to June 30, 2016, the school or department will transfer funds from other accounts that are tracking under budget or delay purchases until the next fiscal year. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Corey A. Murphy, General Manager, Procurement Services | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Operating Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| C 6.03 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20160510_760 (Board Meeting) * Section C Item# 6.03 | ||