Action Item
|
Business
Action Item |
| DATE: | Tuesday, May 10, 2016 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest Responsive, Responsible Bid Submitted by Alto Construction Co., Inc. - Invitation to Bid (ITB) #16027-MST Asphalt Paving Services (Business Services) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for paving services on projects such as asphalt repair, grading, excavation, seal coating, striping, and speed table installation.
Award of this contract shall be to the overall lowest responsive, responsible bidder, as specified in the bid. This recommendation has been reviewed by the Sites and Utilities Department Manager. The initial term of this contract shall be for a one-year period beginning May 11, 2016, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications. |
|
| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Funds in the amount of $400,000.00 will be available in the Sites and Utilities Department budget. For tracking purposes, the project number specific to this agenda item is 8029. As of Tuesday, April 26, 2016, the remaining balance less encumbrances for this line item equaled $55,000.00. Funds needed for the remainder of the contract will be allocated in the 2016/2017 fiscal year's budget. If funds are needed that will exceed the amount remaining prior to June 30, 2016, the department will transfer funds from other accounts that are tracking under budget or delay purchases until the next fiscal year. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Corey A. Murphy, General Manager, Procurement Services | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Operating Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| C 6.07 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20160510_760 (Board Meeting) * Section C Item# 6.07 | ||