Action Item
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Business
Action Item |
| DATE: | Tuesday, May 24, 2016 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Proposal from Gordon Food Service - Request for Proposal (RFP) #16031-DST, Primary Food Service Distributor (Business Services) | |
| EXECUTIVE SUMMARY | |
| On March 7, 2016, Procurement Services in conjunction with Student Nutrition Services (SNS), issued an RFP for Primary Food Service Distributor. One vendor responded and its proposal was reviewed by a committee of district personnel. The committee recommended awarding to Gordon Food Service (GFS).
The Primary Food Service Distributor contract establishes pricing for a market basket of approximately 340 items including condiments, snack items, and main line food products, as well as a fixed per case delivery fee. Pricing for the market basket is evaluated by SNS every six months to ensure best value to the District. The fixed per case delivery fee pays for costs associated with ordering, storing, and delivery of commodity foods to each school site. The fixed per case delivery fee is firm against any increase for two years from the effective date of the contract. The initial term of this contract will be for one year beginning July 1, 2016, with four one-year renewals. The Superintendent is authorized to approve any renewals, per the terms of the specifications. |
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| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Year-to-date expenditures for primary food service distribution is $23,647,904.70 and $26,638,486.47 for 2014/2015. Funds in the amount of $50,000,000.00 will be available in the 410, Student Nutrition Fund. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Corey A. Murphy, General Manager, Procurement Services | |
| Tracye H. Brown, Assistant Superintendent | Gretchen Saunders | |
| Academic Support and Federal Programs (813) 272-4879 |
Chief Business Officer (813) 272-4270 |
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| C 6.02 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20160524_761 (Board Meeting) * Section C Item# 6.02 | ||