Action Item
|
Business
Action Item |
| DATE: | Tuesday, June 28, 2016 |
| TO: | School Board Members |
| FROM: | Jeff Eakins, Superintendent |
| SUBJECT / RECOMMENDATIONS | |
| Accept the Lowest and Best Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16057-MST Telephone Systems and Related Parts (Business Services) | |
| EXECUTIVE SUMMARY | |
| This bid was prepared at the request of the Communications and Electronics Department to establish fixed pricing for telephone systems and related parts to maintain the district's existing telephone systems.
Award of this contract shall be to the lowest bidder for each line item, as specified in the bid. This recommendation has been reviewed by the Communications and Electronics Department Manager. The initial terms of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications. |
|
| STRATEGIC OBJECTIVES | |
| • Align financial resources to support the district's strategic goals • Demonstrate best financial practices | |
| FINANCIAL IMPACT (Budgeted: Yes) | |
| Expenditures are $45,479 for 2015/2016 and $63,391 for 2014/2015. Funds will be available in the Communications and Electronics 2016/2017 fiscal year budget. For tracking purposes, the project number specific to this agenda item is 8031. | |
| EVALUATION | |
| Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. | |
| SUBMITTED BY: Corey A. Murphy, General Manager, Procurement Services | |
| Christopher Farkas | Gretchen Saunders | |
| Chief Operating Officer (813) 272-4004 |
Chief Business Officer (813) 272-4270 |
|
| C 6.21 | ||
| Hillsborough County Public Schools (Florida) * Mtg.#20160628_763 (Board Meeting) * Section C Item# 6.21 | ||