HCPS FL Logo Business Services
Action Item
DATE: Tuesday, September 19, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Accept the Lowest Responsive, Responsible Bid Submitted by Mader Electric Motors - Invitation to Bid (ITB) #17090-MST-BJH Waste Water Plant and Lift Station Pump Repair and Related Parts (Business Services Division)
On July 24, 2017, Procurement Services, in conjunction with the Sites and Utilities Department, issued an ITB for the repair of waste water plants and lift station pumps districtwide. The services and materials available through this bid will be utilized by our staff to complete preventative maintenance procedures, perform necessary repairs, and upgrade our sanitary sewer lift stations to ensure they function properly and efficiently.

This recommendation has been reviewed by the Sites and Utilities Manager.

The award of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract.  All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
Funds in the amount of $65,000 will be available in the Sites and Utilities department budget.  For tracking purposes, the project number specific to this agenda item is 8055.  As of August 14, 2017, the remaining balance less encumbrances for this line item equaled $99,000. 
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operating Officer, Operations Division
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20170919_819 (Board Meeting followed by Public Hearing) * Section C Item# 6.15