|DATE:||Tuesday, August 2, 2016|
|TO:||School Board Members|
|FROM:||Jeff Eakins, Superintendent|
|SUBJECT / RECOMMENDATIONS|
|Approve the Master Services Agreement and Statement of Work with Vision Computer Programming Services, Inc. (VCPS) for Consolidated Campus Information System (CIS) (Workforce Connections)|
|This Statement of Work for the Hillsborough Technical Colleges’ CIS is for enhancing the current solution for accessing and managing postsecondary student data. VCPS is a sole source provider for the postsecondary CIS currently used within Hillsborough County Public Schools.
VCPS will consolidate data from the systems currently used at our technical colleges and establish a unified Hillsborough Technical College CIS. Redundancy in development efforts is eliminated, thereby reducing future development and support costs. Using a single CIS version improves campus-to-campus compatibility allowing for easier long-range planning and cross-campus support. Accuracy in reporting instructional hours to the state will help to ensure that the district is funded at the optimum level.
The consolidated CIS will also ensure that all the Hillsborough Technical Colleges accurately fulfill the guidelines set forth by the Federal Student Aid office, a part of the U.S. Department of Education, in an efficient manner.
The attached Master Services Agreement establishes the contract terms and conditions for the conduct of business between VCPS and the district.
|• Continuously improve processes and systems|
|FINANCIAL IMPACT (Budgeted: Yes)|
|Funds are not to exceed $110,880 from the period beginning August 3, 2016, through July 31, 2017. Funding is provided by Workforce Education funds. VCPS will receive payments for services on a monthly basis upon receipt of invoices for completed work with no additional fees for travel or per diem expenses.|
|The Workforce and Continuing Education Department will oversee and monitor the conduct of these services and including the review of the deliverables and the organization of district resources needed for this project.|
|SUBMITTED BY: Warren S. Brooks, Workforce Connections Officer, Workforce Connections|
|Gretchen Saunders||Dr. Alberto Vázquez|
|Chief Business Officer
|Chief of Staff
|Hillsborough County Public Schools (Florida) * Mtg.#20160802_776 (Board Meeting followed by Public Hearing) * Section C Item# 6.14|