HCPS FL Logo Business Services
Action Item
DATE: Tuesday, October 3, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #17056-MST-BJH Custodial Equipment, Parts, Accessories, and Repairs (Business Services Division)
This bid was prepared at the request of the Custodial Operations Department to establish fixed pricing for custodial equipment repairs and parts such as bags, batteries, and belts. Award of this contract shall be to the lowest responsive, responsible bidder per line item, as specified in the bid. The Custodial Operations Manager has reviewed this recommendation.

The initial term of this agreement shall be for one year, with four 1-year renewal options. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
Estimated expenditures in the amount of $100,000 will be available in various department and school site budgets.  For tracking purposes, the project numbers specific to this agenda are 6965 and 6669. Funds are transferred to this project at each site as needed.
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operating Officer, Operations Division
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.11
Hillsborough County Public Schools (Florida) * Mtg.#20171003_821 (Board Meeting) * Section C Item# 6.11