Business Services Action Item

DATE:	Tuesday, October 3, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Florida Pipe-Lining - Invitation to Bid (ITB) #17083-MST-BJH Epoxy Plumbing Services (Business Services Division)
EXECUTIVE SUMMARY
On August 8, 2017, Procurement Services, in conjunction with Facilities Maintenance Support, issued an ITB for epoxy plumbing services, a process of coating the internal walls of existing plumbing to include copper and galvanized pipes. The epoxy coating seals leaks, protects the potable water supply from metal erosion, and alleviates re-piping of the current systems. This service is to be used on an as-needed basis as determined by the Facilities Maintenance Support Department. The initial term of this agreement shall be for one year, with four 1-year renewal options. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Estimated expenditures in the amount of $75,000 will be available in various department and school site budgets. For tracking purposes, the project number specific to this agenda item is 8033. Funds will be transferred to this project at each site as needed.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.12
Hillsborough County Public Schools (Florida) * Mtg.#20171003_821 (Board Meeting) * Section C Item# 6.12