|DATE:||Tuesday, December 5, 2017|
|TO:||School Board Members|
|FROM:||Jeff Eakins, Superintendent|
|SUBJECT / RECOMMENDATIONS|
|Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #17124-MST-BJH Miscellaneous Custodial Supplies (Business Services Division)|
|This bid was prepared at the request of the Custodial Operations Department to establish fixed pricing for miscellaneous custodial supplies including floor scrubbers, maintenance supplies, chair glides, and hand trucks.
Award of this contract shall be to the lowest responsive, responsible bidder per line item, as specified in the bid. The Custodial Operations Manager has reviewed this recommendation.
The initial term of this agreement shall be for 1-year, with four 1-year renewal options. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
|• Establish a strong foundation of financial stewardship|
|FINANCIAL IMPACT (Budgeted: Yes)|
|Funds in the amount of $50,000 will be available in the Custodial Operations Department budget. For tracking purposes, the project number specific to this agenda item is 6965. As of November 7, 2017, the remaining balance less encumbrances for this line item equaled $429,330.97|
|Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.|
Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operating Officer, Operations Division
|Gretchen Saunders||Dr. Alberto Vázquez|
|Chief Business Officer
|Chief of Staff
|Hillsborough County Public Schools (Florida) * Mtg.#20171205_824 (Board Meeting) * Section C Item# 6.30|