HCPS FL Logo Business Services
Action Item
DATE: Tuesday, December 5, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Accept the Lowest Responsive, Responsible Bids Submitted by The Happy Chef, Inc., and Strategic Equipment LLC - Invitation to Bid (ITB) #17060-DST-VT Food Service Supplies and Aprons (Business Services Division)
On October 6, 2017, Procurement Services, in conjunction with Student Nutrition Services (SNS), issued an ITB for food service supplies and aprons. SNS feeds over 214,000 meals each day to students and staff, and has 216 self-operating kitchens, making it the sixth largest food program in the country. This bid will provide fixed pricing for food service supplies including cooking utensils, pans, hospitality items, and aprons. Award of the contract shall be to the overall lowest responsive and responsible bidder, by group, who is able to offer all of the products requested. This recommendation has been reviewed by the General Manager of Student Nutrition Services. 

The award of this contract will be for a 1-year period, with two 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
• Establish a strong foundation of financial stewardship
Funds in the amount of $275,000 will be available in the Student Nutrition Services budget.  For tracking purposes, the project number specific to this agenda item is 9999.  As of November 7, 2017, the remaining balance less encumbrances for this line item equaled $3,184,536.31.
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operating Officer, Operations Division
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.23
Hillsborough County Public Schools (Florida) * Mtg.#20171205_824 (Board Meeting) * Section C Item# 6.23