HCPS FL Logo Business Services
Action Item
DATE: Tuesday, May 1, 2018
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Accept the Piggyback of the Agreement Between W. W. Grainger Inc., and the State of Florida Department of Management Services (DMS) - Agreement No. 31160000-18-ACS Industrial & Commercial Supplies and Equipment (Business Services Division)
If approved, Hillsborough County Public Schools will be utilizing the DMS agreement to purchase industrial and commercial supplies and equipment for district and school sites for maintenance, repair, and operation supplies.  Items to be purchased include industrial hand and power tools, air compressors, trash can liners, light bulbs, air conditioning supplies, safety supplies, and traffic cones.

The DMS agreement is for a three-year term beginning November 14, 2017, through September 9, 2020. The district will commence its use on May 2, 2018. Piggyback agreements may be terminated at any time.  

As per Florida Department of Education (FLDOE) rule 6A-1.012(5), and as required by Section 1001.42(10)(j), F.S., the district school board shall receive and give consideration to the prices available to it under rules of the Department of Management Services, Division of Purchasing. District school boards may use prices established by the Division of Purchasing through its state purchasing agreement price schedule. For this reason, FLDOE rule 6A-1.012(6) and district policy allow purchases from contracts awarded by other government agencies, including DMS, at or below specified prices.
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
Funds in the amount of $691,119.28 will be available in various department and school budgets.  Because this contract will be utilized districtwide, there is no one project number assigned to these purchases.
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contract requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Team
Robert Wegmann, General Manager, Maintenance
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
  Chief Business Officer
(813) 272-4270
    C 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20180501_871 (Board Meeting followed by Public Hearing) * Section C Item# 6.15