HCPS FL Logo Business Services
Action Item
DATE: Tuesday, May 1, 2018
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Approve the Increase in Expenditures for Alternative Student Transportation from American Logistics Corporation (ALC) - Contract #R141501 (Business Services Division)
On September 19, 2017, the board approved the piggyback of the agreement between ALC and the Region 4 Education Service Center for alternative student transportation.  ALC supplements the district's transportation programs using SUVs, minivans, wheelchair accessible vans and sedans to assist in transporting McKinney-Vento, ESE/special needs, out-of-district students, hard-to-serve, and multi-district trips. Supplementing bus service with small capacity vehicles allows the district to not pay for unused capacity, and to quickly expand to accommodate the requirements of these student populations.  

Due to an increase in displaced students from Hurricane Irma, from 16 students to currently 86 students, annual estimated expenditures have increased to an amount of $2,700,000.
• Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
Annual expenditures are estimated at $2,700,000. For tracking purposes, the project number specific to this agenda item is 6966. As of April 12, 2018, the remaining balance less encumbrances for this line item equaled $1,389,164.60.  The funds needed for the remainder of the contract term will be budgeted in fiscal year 2018/2019.  If funds are needed that will exceed the amount remaining prior to June 30, 2018, the department will transfer funds from other appropriate and allowable accounts that are tracking under budget, or delay purchases until the next fiscal year.
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
James Beekman, General Manager, Transportation
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
  Chief Business Officer
(813) 272-4270
    C 6.08
Hillsborough County Public Schools (Florida) * Mtg.#20180501_871 (Board Meeting followed by Public Hearing) * Section C Item# 6.08