HCPS FL Logo Business Services
Action Item
DATE: Tuesday, September 6, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Accept the Highest Ranked Proposal from CK's Produce - Request for Proposal (RFP) #16045-DST, Fresh Fruit and Vegetable Grant Program (FFVP) (Business Services Division)
The United States Department of Agriculture (USDA) FFVP provides grant funding to 44 schools to provide a variety of fresh fruits and vegetables to students two to three days per week outside the breakfast and lunch service.

Procurement Services, in conjunction with Student Nutrition Services Department, issued an RFP for the fresh fruit and vegetable program.  The district's online vendor registration system was used to notify proposers of this opportunity and two vendors responded.

The initial term of this contract will be for one year beginning October 1, 2016, with four one-year renewals. The number of schools served annually is dependent upon the USDA grant funding each year. There is a 30-day termination for convenience clause included in this contract.  The fixed per case delivery fee shall be firm against any increase for at least one year from the effective date of the contract.  The Superintendent is authorized to approve any renewal agreements, per the terms of the specifications.

• Establish a strong foundation of financial stewardship
This is a fully funded USDA grant program for fresh fruits and vegetables.  The allocated grant amount is $1,307,150.00 for 2016/2017 school year.
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team.  Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract. 
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Tracye H. Brown, Assistant Superintendent, Academic Support and Federal Programs
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.10
Hillsborough County Public Schools (Florida) * Mtg.#20160906_777 (Board Meeting followed by Public Hearing) * Section C Item# 6.10