HCPS FL Logo Business Services
Action Item
DATE: Wednesday, August 1, 2018
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Accept the Highest Ranking Proposal from MealViewer - Invitation to Negotiate (ITN) #18051-DST-IV Mobile and On-Line Software Viewer Program for School Menus (Business Services Division)
On May 29, 2018, Procurement Services, in conjunction with Student Nutrition Services, issued an ITN for professional services to provide a software for students and parents to view breakfast and lunch menus, including nutritional and allergen information for all menu items, on-line and via mobile browsing. This purchase is grant funded and the expenditures will be rebated by the Florida Department of Agriculture and Consumer Services. District personnel evaluated the proposal and recommended awarding to the highest ranked vendor.

The award of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
• Engage and communicate with families and stakeholders • Continuously improve processes and systems • Establish a strong foundation of financial stewardship
Funds in the amount of $52,000 will be available in the Student Nutrition Services Department budget.  For tracking purposes, the project number specific to this agenda item is 9100.  As of July 10, 2018, the remaining balance less encumbrances for this line item equaled $71,726.
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Mary Kate Harrison, PhD, General Manager, Student Nutrition Services
Christopher Farkas   Gretchen Saunders
Deputy Superintendent, Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    C 6.07
Hillsborough County Public Schools (Florida) * Mtg.#20180801_893 (Board Meeting followed by Public Hearing) * Section C Item# 6.07