Business Services Action Item

DATE:	Wednesday, August 1, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of the Agreement Between Orange County Public Schools and DeMoulin Brothers & Company - Request for Proposal (RFP) #1609224 Marching Band Uniforms (Business Services Division)
EXECUTIVE SUMMARY
If approved, the district will utilize this bid to purchase band uniforms districtwide, as necessary.  Replacement of uniforms is typically done on a rotating schedule where three schools purchase new uniforms every nine years. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below specific prices from contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $150,000 are allocated in the Secondary Music Department budget for the purchase of band uniforms.  For tracking purposes the project number specific to this agenda is 5358.  Funds will be allocated in the 2018/2019 fiscal year.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Deborah Cook		Gretchen Saunders
Chief Academic Officer (813) 272-4221		Chief Business Officer (813) 272-4270
		C 6.03
Hillsborough County Public Schools (Florida) * Mtg.#20180801_893 (Board Meeting followed by Public Hearing) * Section C Item# 6.03