HCPS FL Logo Business Services
Action Item
DATE: Tuesday, February 19, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #18174-MST-CK Mowing and Ground Maintenance Services (Business Services Division)
EXECUTIVE SUMMARY
On December 9, 2014, the Board approved ITB #14117-MST-CK Mowing and Grounds Maintenance Service at 189 Hillsborough County Public Schools locations. The district was divided into 13 geographically combined zones to improve efficiency and provide the best overall value. Each vendor was limited to one zone, as specified in the bid. Due to vendor default or non-renewal, it was necessary to rebid zones 6F and 12L. This recommendation has been reviewed by the Sites and Utilities Department Manager.

To synchronize renewal periods with the existing bid, the initial term of this contract will be from February 20, 2019, through December 18, 2019, with four 1-year renewal options. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $120,246 will be available districtwide in individual school site budgets. For tracking purposes, the project number specific to this agenda item is 8075.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the “End User”) and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance
Christopher Farkas   Gretchen Saunders
Deputy Superintendent of Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20190219_918 (Board Meeting) * Section B Item# 6.13