HCPS FL Logo Business Services
Action Item
DATE: Tuesday, February 19, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposals Submitted by Various Vendors – Request for Proposal (RFP) #18092-MST-IV Legal Services – Land Use Attorney (Business Services Division)
EXECUTIVE SUMMARY
On December 11, 2018, Procurement Services, in conjunction with the Growth Management and Planning Department, issued an RFP to retain legal firms for future land use services. Proposals were accepted on January 9, 2019.  Three firms responded and a committee of district-level personnel evaluated the proposals in accordance with the stated RFP criteria.  The evaluation committee selected all three firms to be awarded.  Firms will be utilized based on their area of expertise, availability, and best financial interest of the district.  There is no guarantee of work to any vendor.  This recommendation has been reviewed by the Growth Management and Planning General Manager. 

The initial term of this contract will be for a 1-year period beginning February 20, 2019, with four 1-year renewals, subject to negotiations and mutual agreement.  There is a 30-day termination for convenience clause included in this contract.  This contract may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds will be provided by capital outlay as the need arises.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the “End User”) and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Lorraine Duffy-Suarez, General Manager, Growth Management and Planning
Christopher Farkas   Gretchen Saunders
Deputy Superintendent of Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.12
Hillsborough County Public Schools (Florida) * Mtg.#20190219_918 (Board Meeting) * Section B Item# 6.12