Business Services Action Item

DATE:	Tuesday, February 19, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #18121-DST-VT Large Food Service Equipment (Business Services Division) (Revision to Financial Impact and Page 5 of the Attachment)
EXECUTIVE SUMMARY
On December 3, 2018, Procurement Services, in conjunction with Student Nutrition Services, issued an ITB for large food service equipment.  This ITB establishes fixed pricing for equipment such as large steam tables, various types of ovens, large electric and gas skillets, food storage, and refrigeration units. Award of this agreement shall be to the lowest bidder for each line item or groups of items, as specified in the bid. The General Manager of Student Nutrition Services has reviewed this recommendation. The award of this contract will be for a 1-year period from February 20, 2019, through February 19, 2020, with two 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $1,270,000 $750,000 will be available in the Student Nutrition Services budget. There is no specific project number assigned to these purchases. As of January 23, 2019, the remaining balance less encumbrances for this line item equaled $785,558.28.  Funds needed for the remainder of the contract term will be allocated in the next fiscal year.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services MaryKate Harrison, General Manager, Student Nutrition Services

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.11R
Hillsborough County Public Schools (Florida) * Mtg.#20190219_918 (Board Meeting) * Section B Item# 6.11R