Business Services Action Item

DATE:	Tuesday, February 19, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Proposal from Joffrey’s Coffee and Tea Company - Invitation to Negotiate (ITN) #18141-DST-VT Premium Fresh Roasted Coffee and Tea Products, Supplies, Equipment, and Services (Business Services Division)
EXECUTIVE SUMMARY
On December 11, 2018, Procurement Services, in conjunction with Student Nutrition Services, issued an ITN for fresh coffee and tea products.  The purpose of this ITN is to obtain the services, supplies, and equipment necessary to provide fresh coffee and tea products at high schools and three adult cafés for resale.  Revenues from sales of these products support the vision of the Hillsborough County Public Schools Student Nutrition Program. The award of this contract will be for a 1-year period from February 20, 2019, through February 19, 2020, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $25,000 will be available in the Student Nutrition Services budget. There is no specific project number assigned to these purchases. As of January 23, 2019, the remaining balance less encumbrances for this line item equaled $22,215,151.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services MaryKate Harrison, General Manager, Student Nutrition Services

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.10
Hillsborough County Public Schools (Florida) * Mtg.#20190219_918 (Board Meeting) * Section B Item# 6.10