Business Services Action Item

DATE:	Tuesday, April 2, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid from Wool Supply of Tampa, Inc., Invitation to Bid (ITB) #19027-MST-IV Water Fountains, Coolers, and Dispensers (Business Services Division)
EXECUTIVE SUMMARY
On February 8, 2019, Procurement Services, in conjunction with the Heating, Ventilating, and Air Conditioning (HVAC) & Energy Management Department, issued an ITB for water fountains, coolers, and dispensers for use districtwide. Award of this contract shall be to the overall lowest responsive, responsible bidder for requested items, as specified in the bid. The Manager of the HVAC and Energy Management Department has reviewed this recommendation. The initial term of this contract shall be for a 1-year period beginning April 3, 2019, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $75,000 will be available in the HVAC and Energy Management Department budget.  For tracking purposes, the project number specific to this agenda item is 8061.  As of March 8, 2019, the remaining balance less encumbrances for this line item equaled $111,995.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance Department

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.20
Hillsborough County Public Schools (Florida) * Mtg.#20190402_921 (Board Meeting) * Section B Item# 6.20