HCPS FL Logo Business Services
Action Item
DATE: Tuesday, May 7, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between Musco Sports Lighting, LLC, and Sourcewell (Formerly National Joint Powers Alliance), RFP #082114 Indoor-Outdoor Athletic Surfacing with Related Equipment, Products, Supplies, Installation, and Service (Business Services Division)
EXECUTIVE SUMMARY
On August 22, 2014, the National Joint Powers Alliance, now Sourcewell, issued an RFP for indoor and outdoor athletic surfacing with related products, supplies, installation, and services.  If approved, Hillsborough County Public Schools (HCPS) will piggyback Sourcewell's agreement with Musco Sports Lighting, LLC, for the replacement of the athletic field lighting at Brandon High School and Gaither High School.  

The Sourcewell contract is currently valid through September 16, 2019.  HCPS will commence its use May 8, 2019.  Piggyback agreements may be terminated at any time.  

In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations (Invitations to Bid (ITB), Requests for Proposals (RFP), or Invitations to Negotiate (ITN)) from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state. As defined by the National Institute for Governmental Purchasing (NIGP), "piggybacks" are a form of intergovernmental cooperative purchasing best practice. NIGP's established standard states that public procurement should consider the use of piggybacks and cooperative contracts to lower prices and administrative costs, as they can be a more effective and efficient use of time and resources because the other entity has already completed the competitive process.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $1,509,581 will be available in Millage. For tracking purposes, the project number specific to this agenda item is 8101. As of April 16, 2019, the remaining balance less encumbrances for this line item equaled $1,568,900.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance
Christopher Farkas   Gretchen Saunders
Deputy Superintendent, Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.31
Hillsborough County Public Schools (Florida) * Mtg.#20190507_923 (Board Meeting followed by Public Hearing) * Section B Item# 6.31