HCPS FL Logo Business Services
Action Item
DATE: Tuesday, April 2, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between Playmore West and Manatee County School District, Florida (MCSD) - Invitation to Bid (ITB) #16-0025-MR Park and Playground Equipment (Business Services Division)
EXECUTIVE SUMMARY
On June 18, 2015, MCSD entered into an agreement with Playmore West for Park and Playground Equipment.  Hillsborough County Public Schools (HCPS) will be contracting with Playmore West for the purchase and installation of rubber mulch for playgrounds, Item #3 of the agreement.  HCPS has secured additional discounts below the MCSD bid, as detailed in the attachment.

The initial term of this contract was for a 3-year term beginning September 9, 2015, with two additional 1-year renewal options. If approved, HCPS will commence its use effective April 3, 2019. Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations (Invitations to Bid (ITB), Requests for Proposals (RFP), or Invitations to Negotiate (ITN)), from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state. As defined by the National Institute for Governmental Purchasing (NIGP), "piggybacks" are a form of intergovernmental cooperative purchasing best practice. NIGP's established standard states that public procurement should consider the use of piggybacks and cooperative contracts to lower prices and administrative costs, as they can be a more effective and efficient use of time and resources because the other entity has already completed the competitive process.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $200,000 will be available in various site budgets.  Because this product is purchased districtwide, there is not one specific project number assigned.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance
Christopher Farkas   Gretchen Saunders
Deputy Superintendent, Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20190402_921 (Board Meeting) * Section B Item# 6.13