Business Services Action Item

DATE:	Tuesday, April 2, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between The Gordian Group, Inc., and The City of Tampa, Florida - Request for Proposal (RFP) #41111317 Job Order Contracting Consulting Services (Business Services Division)
EXECUTIVE SUMMARY
On June 7, 2018, The City of Tampa entered into an agreement with The Gordian Group, Inc., (Gordian) for Job Order Contracting (JOC) Consulting Services including JOC solution, development, and project management services. Hillsborough County Public Schools (HCPS) will be piggybacking this contract in its entirety on an as-needed basis. The initial term of this contract is for two years, with three additional 1-year renewal options. If approved, HCPS will commence its use effective April 3, 2019. Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations (Invitations to Bid (ITB), Requests for Proposals (RFP), or Invitations to Negotiate (ITN)), from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state. As defined by the National Institute for Governmental Purchasing (NIGP), "piggybacks" are a form of intergovernmental cooperative purchasing best practice. NIGP's established standard states that public procurement should consider the use of piggybacks and cooperative contracts to lower prices and administrative costs, as they can be a more effective and efficient use of time and resources because the other entity has already completed the competitive process.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funding for HCPS projects will be allocated on an as-needed basis from Millage and Referendum funds.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.19
Hillsborough County Public Schools (Florida) * Mtg.#20190402_921 (Board Meeting) * Section B Item# 6.19