HCPS FL Logo Business Services
Action Item
DATE: Tuesday, July 30, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranked Reply from Central Florida Landscaping, Inc. - Invitation to Negotiate (ITN) #19047-MST-BJH Irrigation Repair and Installation Services (Business Services Division)
EXECUTIVE SUMMARY
On May 14, 2019, Procurement Services, in conjunction with the Sites and Utilities Department, issued an ITN for professional services to provide the installation, repair and parts purchase of irrigation related services, as needed districtwide. This recommendation has been reviewed by the Sites and Utilities Department Manager.

The initial term of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $80,000 will be available in the 2019/2020 Facilities Division Maintenance Department General Fund budget. For tracking purposes, the project number specific to this agenda item is 8022.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance
Christopher Farkas   Gretchen Saunders
Deputy Superintendent of Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.11
Hillsborough County Public Schools (Florida) * Mtg.#20190730_928 (Board Meeting followed by Public Hearing) * Section B Item# 6.11