Business Services Action Item

DATE:	Tuesday, June 11, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposal from Air Analytics, Inc. - Request for Proposal (RFP) #19045-MST-IV Environmental Consultant Services (Business Services Division)
EXECUTIVE SUMMARY
On March 11, 2019, Procurement Services, in conjunction with the Safety and Risk Management Department, issued an RFP for qualified firms to provide environmental consultant services, as needed districtwide. This recommendation has been reviewed by the Interim Director of Safety and Risk Management.  The award of this contract will be for a 3-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $150,000 will be available in the the Safety and Risk Management Department budget. For tracking purposes, the project number specific to this agenda item is 6964. Funds will be allocated in the 2019/2020 fiscal year budget.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Corries Culpepper, Interim Director of Safety and Risk Management

Christopher Farkas		Gretchen Saunders
Deputy Superintendent of Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.31
Hillsborough County Public Schools (Florida) * Mtg.#20190611_925 (Board Meeting) * Section B Item# 6.31