HCPS FL Logo Business Services
Action Item
DATE: Tuesday, May 7, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Universal Nissan, Inc. - Invitation to Bid (ITB) #19036-DST-VT Battery Electric Vehicles - Lease (Business Services Division)
EXECUTIVE SUMMARY
On February 27, 2019, Procurement Services, in conjunction with the Driver Education Department, issued an ITB for the leasing of three battery-powered electric vehicles for use in the Driver Education Program at three selected high schools. 

Tampa Electric Company (TECO) has agreed to subsidize the monthly cost of the three vehicles in the amount of $300 per month, per vehicle, resulting in a cost avoidance for the district of $32,400 over the life of the 3-year lease.  TECO is providing this support as part of an energy education program to introduce students to alternative energy vehicles.  In addition to subsidizing the cost of the vehicles, TECO will provide energy education materials that include instructor curriculum materials and student guidebooks, and will install charging stations at the schools at no cost to the district. In addition, Universal Nissan is offering free on-site training and 24 months of complimentary charging at various stations located in the Tampa Bay area.     

The award of this contract will be for a 1-year period with two 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $20,412 will be available in the Miscellaneous - Driver Education State Fees (Dori Slosberg) budget.  For tracking purposes, the project number specific to this agenda item is 4413.  As of April 15, 2019, the remaining balance less encumbrances for this line item equaled $688,933.83.  
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Dennis Holt, Ph.D., Supervisor, Secondary Social Studies and Driver Education
Corey A. Murphy, General Manager, Procurement Services
Deborah Cook   Gretchen Saunders
Chief Academic Officer, Office of Teaching and Learning
(813) 272-4221
  Chief Business Officer
(813) 272-4270
    B 6.24
Hillsborough County Public Schools (Florida) * Mtg.#20190507_923 (Board Meeting followed by Public Hearing) * Section B Item# 6.24