Business Services Action Item

DATE:	Tuesday, June 11, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by JSM Services, Inc. - Invitation to Bid (ITB) #19050-MST-IV Aerification, Verticutting, and Top Dressing of Athletic Fields Services (Business Services Division)
EXECUTIVE SUMMARY
On April 8, 2019, Procurement Services, in conjunction with the Sites and Utilities Department, issued an ITB for professional services to provide aerification, verticutting, and top dressing of athletic field locations throughout the county. Aerification, verticutting, and top dressing promote a healthy natural turf and helps  maintain durability against wear and tear. This recommendation has been reviewed by the Facilities Maintenance Support Manager. The award of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $70,000 will be available in the Sites and Utilities Department budget. For tracking purposes, the project number specific to this agenda item is 8001. As of May 3, 2019, the remaining balance less encumbrances for this line item equaled $260,000.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Deputy Superintendent of Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.10
Hillsborough County Public Schools (Florida) * Mtg.#20190611_925 (Board Meeting) * Section B Item# 6.10