Business Services Action Item

DATE:	Tuesday, May 7, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between AECOM Technical Services, Inc. (AECOM) and The School Board of Palm Beach County, Florida - Request for Proposal (RFP) #17C-020W Program Management Support Services (Business Services Division)
EXECUTIVE SUMMARY
On June 22, 2017, The School Board of Palm Beach County, Florida entered into an agreement with AECOM for Program Management Support Services.  Hillsborough County Public Schools (HCPS) will be piggybacking this contract in its entirety, as appropriate, on an as-needed basis.  Specific projects have not yet been identified on which this contract might be utilized. The initial term of this contract is for five years, with five additional 1-year renewal options.  If approved, HCPS will commence its use effective May 8, 2019.  Piggyback agreements may be terminated at any time.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations [Invitations to Bid (ITB), Requests for Proposals (RFP), or Invitations to Negotiate (ITN)], from three or more sources, district school boards may make purchase at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state.  As defined by the National Institute for Governmental Purchasing (NIGP), "piggybacks" are a form of intergovernmental cooperative purchasing best practice.  NIGP's established standard states that public procurement should consider the use of piggybacks and cooperative contracts to lower prices and administrative costs, as they can be a more effective and efficient use of time and resources because the other entity has already completed the competitive process.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funding for HCPS projects will be allocated on an as-needed basis from Millage and Referendum funds.
EVALUATION
Contract administration and evaluation is performed by the Project Administrator (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Chuck Plante, Senior Project Administrator, Operations Division

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20190507_923 (Board Meeting followed by Public Hearing) * Section B Item# 6.14