Business Services Action Item

DATE:	Tuesday, May 7, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Legal Services Agreement Between The School Board of Hillsborough County, Florida and Fisher & Phillips, LLP (Business Services Division)
EXECUTIVE SUMMARY
This contract is limited to legal services, counsel, consultation, and advice for the Superintendent and staff of Hillsborough County Public Schools on legal matters involving Exceptional Student Education services. This agreement is to remain in full force and effect from May 8, 2019, through May 7, 2020, the “initial term.”  Legal services under the agreement may be extended or modified by written agreement. The Superintendent may renew the agreement not to exceed four additional 1-year periods.  There is a 30-day termination for convenience clause included in this contract. Florida Administrative Code 6A-1.012(11)(a) Purchasing Policies states: the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived for: the purchase by district school boards of professional services, which shall include, without limitation, artistic services; academic program reviews; lectures by individuals; auditing services not subject to Section 218.391, F.S.; and legal services, including attorney, paralegal, expert witness, court reporting, appraisal, or mediator services.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $137,500 will be available in the District Wide Expenditure budget.  For tracking purposes, the project number specific to this agenda item is 4492.  As of April 17, 2019, the remaining balance less encumbrances for this line item equaled $24,000.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Kimberly Workman, General Director, Exceptional Student Education

Tracye H. Brown		Gretchen Saunders
Assistant Superintendent, Academic Support and Federal Programs (813) 272-4879		Chief Business Officer (813) 272-4270
		B 6.25
Hillsborough County Public Schools (Florida) * Mtg.#20190507_923 (Board Meeting followed by Public Hearing) * Section B Item# 6.25