Business Services Action Item

DATE:	Tuesday, May 7, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Statement of Work for School Year 2019/2020, External Operator for Achievement Schools Based on the Proposal Submitted by Phalen Leadership Academies - Request for Proposal (RFP) #17146-EST-IV External Operators for Turnaround Schools (Business Services Division)
EXECUTIVE SUMMARY
On March 6, 2018, the Board approved Phalen Leadership Academies to operate certain schools in our district as an external operator, working as partners with school leadership and our communities to achieve fundamental improvement in student achievement and school culture.  Currently, for the 2018/2019 school year, Phalen is working with three schools: Oak Park Elementary, Foster Elementary, and Sheehy Elementary.  The Board is asked to approve the attached Phalen Statement of Work for school year 2019/2020, External Operator for Achievement Schools, to continue the partnership with the following schools, pending State of Florida Department of Education requirements: Dover Elementary, McDonald Elementary, Folsom Elementary, Palm River Elementary, Forest Hills Elementary, Robles Elementary, James Elementary, Sulphur Springs K-8, Kimbell Elementary, and Thompson Elementary.  If any of these schools exceed the state requirements requiring an external operator, they will not be included in the 2019/2020 contract.   The remaining term of this contract shall be for one year, beginning July 1, 2019, with one 1-year renewal. There is a 30-day termination for convenience clause included in this contract.
STRATEGIC OBJECTIVES
• Improve the high school graduation rate • Provide a student-centered learning environment that engages every child • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
The Supplemental Academic Instructional Categorical funds allocated for next fiscal year will be used for the external operator services. The cost of the contract for all 13 schools will be $3,756,000. This contract will be flexible based on school academic grades.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Harrison Peters		Gretchen Saunders
Chief of Schools, Administration (813) 272-4071		Chief Business Officer (813) 272-4270
		C 6.35
Hillsborough County Public Schools (Florida) * Mtg.#20190507_923 (Board Meeting followed by Public Hearing) * Section C Item# 6.35