Business Services Action Item

DATE:	Tuesday, June 11, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors - Invitation to Bid (ITB) #19053-MST-IV Athletic Field Marking Paint (Business Services Division)
EXECUTIVE SUMMARY
On April 17, 2019, Procurement Services, in conjunction with the Sites and Utilities Department, issued an ITB to establish fixed pricing for athletic field marking, court and gymnasium concrete stain, and pavement marking paint.  Award of this contract shall be to the lowest responsive, responsible bidders, as specified in the bid.  This recommendation has been reviewed by the Sites and Utilities Department Manager. The initial term of this agreement shall be for a 1-year period beginning June 12, 2019, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $90,000 are available in the General Fund Reserve for inventory purchases. Product is initially purchased from object 1150 and placed into Sites and Utilities inventory. As product is needed districtwide, the product and expense are both transferred to the using site. As of May 16, 2019, the remaining balance less encumbrances for this line item equaled $7,250,347.36.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the vendor provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Deputy Superintendent of Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.09
Hillsborough County Public Schools (Florida) * Mtg.#20190611_925 (Board Meeting) * Section B Item# 6.09