Workforce Connections Action Item

DATE:	Tuesday, June 11, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Statement of Work with Vision Computer Programming Services, Inc. (Vision) (Sole-Source Provider) for Consolidated Campus Information System (CIS)  (Workforce Connections)
EXECUTIVE SUMMARY
On September 8, 2015, the Board approved the Master Service Agreement with Vision. This Statement of Work for the Hillsborough Technical Colleges’ CIS is for the Workforce Connections Division. CIS is a real-time, hands-on system with abilities to include managing and distributing more than $4 million dollars in Federal (Title IV), State, and local financial aid including Veteran's Administration, Bright Futures, Florida Prepaid, and other local sponsoring agencies.  This is an operational requirement that we do not have through Mainframe or any other district-available resource. Additionally, CIS provides an effective means to track student attendance, student grades, advisory committees, apprenticeships, class scheduling, achievement gap analyses, and accreditation reporting requirements for federal, regional, state, and local agencies. The term for this Statement of Work shall be from July 1, 2019, through June 30, 2020, with no renewal options. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012 (14), a district school board, when acquiring, whether by purchase, lease, lease with option to purchase, rental or otherwise, information technology, as defined in Section 282.0041(14), F.S., may make any acquisition through the competitive solicitation process as described herein or by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district school board.
STRATEGIC OBJECTIVES
• Continuously improve processes and systems
FINANCIAL IMPACT (Budgeted:  Yes)
Funds are not to exceed $110,880 from the period beginning July 1, 2019, through June 30, 2020.  Funding is provided by Workforce Education funds.  Vision will receive payments for services on a monthly basis upon receipt of invoices for completed work with no additional fees for travel or per diem expenses.
EVALUATION
The CIS provides a graphic user interface for Postsecondary Adult Vocational and Adult Education that allows for dozens of administrators and hundreds of teachers to work with real-time data to make timely and effective decisions.  In 2017/2018, we worked with more than 132,000 student records.  It is currently estimated that we will work with even more student records this year. The Workforce and Continuing Education Department will continue to oversee and monitor the conduct of these services, including the review of the deliverables and the organization of District resources needed for this project.
SUBMITTED BY:  Darrell Faber, Director, Workforce and Continuing Education

Warren S. Brooks		Gretchen Saunders
Workforce Connections Officer, Workforce Connections (813)-231-1860		Chief Business Officer (813) 272-4270
		B 6.28
Hillsborough County Public Schools (Florida) * Mtg.#20190611_925 (Board Meeting) * Section B Item# 6.28