Business Services Action Item

DATE:	Tuesday, June 25, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors. - Invitation to Bid (ITB) #19074-MST-IV Semi-Hermetic Compressors, HVAC & Refrigeration, Remanufactured (Business Services Division)
EXECUTIVE SUMMARY
On April 22, 2019, Procurement Services, in conjunction with the Air Conditioning and Energy Management Department, issued an ITB for the direct delivery of remanufactured, semi hermetic, air-conditioning compressors. These refrigerant compressors are used for the repair of existing equipment throughout the district. It is recommended that Processed Compressors be awarded as the primary vendor and Carrier Enterprise LLC be awarded as the secondary vendor. The Manager of the Air Conditioning and Energy Management Department has reviewed this recommendation. The award of this contract will be for a 1-year period with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $250,000 will be available in the HVAC Maintenance budget for fiscal year 2019/2020. For tracking purposes, the project number specific to this agenda item is 8078. Funds will be allocated in the 2019/2020 fiscal year.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance Department

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.07
Hillsborough County Public Schools (Florida) * Mtg.#20190625_926 (Board Meeting) * Section B Item# 6.07