HCPS FL Logo Business Services
Action Item
DATE: Tuesday, June 25, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Reply Submitted by Allen Masonry & General Contractor, Inc., Invitation to Negotiate (ITN) #19057-MST-IV Civil Utilities Renovation and Repairs (Business Services Division)
EXECUTIVE SUMMARY
On April 17, 2019, Procurement Services, in conjunction with the Sites and Utilities Department, issued an ITN to establish fixed pricing for the renovation and repair of various storm water drainage, sanitary sewer, and potable water systems throughout the district.  This solicitation will replace existing Hillsborough County Public School solicitation #17122 for civil utilities renovation and repair.  This recommendation has been reviewed by the Sites and Utilities Department Manager.

The initial term of this contract shall be for a 1-year period beginning July 17, 2019, with four 1-year renewals.  There is a 30-day termination for convenience clause included in this contract.  All prices offered are firm against any increase for at least one year from the effective date.  This contract may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $200,000 will be available in the Millage, Capital Outlay Fund.  For tracking purposes, the project number specific to this agenda item is 8010. Funds will be allocated in the 2019/2020 fiscal year budget.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the vendor provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions, and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance
Christopher Farkas   Gretchen Saunders
Deputy Superintendent of Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.03
Hillsborough County Public Schools (Florida) * Mtg.#20190625_926 (Board Meeting) * Section B Item# 6.03