HCPS FL Logo Business Services
Action Item
DATE: Tuesday, June 25, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #19088-EST-VT Trophies, Plaques, Promotional, Novelty, & Custom Printed Items - Catalog (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared to establish catalog discounts on award items such as trophies and plaques, novelties, promotional materials, and custom imprinted items.  These items are used in various departments and at school sites districtwide.

The award of this contract will be for a 1-year period with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Estimated expenditures of $200,000 will be available in various department budgets districtwide. There is no specific project for these expenditures.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY: 
Corey A. Murphy   Gretchen Saunders
General Manager, Procurement Services
(813) 272-4374
  Chief Business Officer
(813) 272-4270
    B 6.05
Hillsborough County Public Schools (Florida) * Mtg.#20190625_926 (Board Meeting) * Section B Item# 6.05