Business Services Action Item

DATE:	Tuesday, June 25, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of Agreement Between The Interlocal Purchasing System (TIPS) and Vesta Housing Solutions, LLC d/b/a Vesta Modular - Contract #180202 for Portable Modular Buildings (Business Services Division)
EXECUTIVE SUMMARY
On April 26, 2018, TIPS entered into an agreement with Vesta Modular for the purchase and installation of portable modular buildings. Hillsborough County Public Schools (HCPS) will be piggybacking this contract in its entirety, on an as-needed basis.  The initial term of this contract shall be through April 22,2021, with one additional 1-year renewal option. If approved, HCPS will commence its use effective June 26, 2019. Piggyback agreements may be terminated upon 30-days' written notice. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations [Invitations to Bid (ITB), Requests for Proposals (RFP), or Invitations to Negotiate (ITN)], from three or more sources, district school boards may make purchase at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state. As defined by the National Institute for Governmental Purchasing (NIGP), "piggybacks" are a form of intergovernmental cooperative purchasing best practice. NIGP's established standard states that public procurement should consider the use of piggybacks and cooperative contracts to lower prices and administrative costs, as they can be a more effective and efficient use of time and resources because the other entity has already completed the competitive process.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Project expenditures are estimated to be $232,596.  For tracking purposes, the project number specific to this agenda item is 8135.  As of June 10, 2019, the remaining balance less encumbrances for this line item equaled $194,768.
EVALUATION
Contract administration and evaluation is performed by the Project Administrator (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.27
Hillsborough County Public Schools (Florida) * Mtg.#20190625_926 (Board Meeting) * Section B Item# 6.27