HCPS FL Logo Business Services
Action Item
DATE: Tuesday, July 30, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Highest Ranking Proposals for Multiple Vendors - Invitation to Negotiate (ITN) #19077-MST-BJH Waterproofing Services (Business Services Division)
EXECUTIVE SUMMARY
On May 30, 2019, the Procurement Services Team, in conjunction with the Facilities Maintenance Support Department, issued an ITN for water intrusion repairs which includes new installations, repair, service, and maintenance. The Facilities Maintenance Support Department Manager has reviewed this recommendation.

The initial term of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $600,000 will be available in the 2019/2020 Facilities Division Maintenance Department General Fund budget. For tracking purposes, the project number specific to this agenda item is 8047. 
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance
Christopher Farkas   Gretchen Saunders
Deputy Superintendent of Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.09
Hillsborough County Public Schools (Florida) * Mtg.#20190730_928 (Board Meeting followed by Public Hearing) * Section B Item# 6.09