Business Services Action Item

DATE:	Tuesday, August 20, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement between Carolina Biological Supply Company and Sourcewell (Formerly National Joint Powers Alliance), RFP #042419 Laboratory and Science Equipment and Supplies with Related Accessories and Services (Business Services Division)
EXECUTIVE SUMMARY
On April 25, 2019 Sourcewell issued RFP #042419 for Laboratory and Science Equipment and Supplies with Related Accessories and Services.  If approved, Hillsborough County Public Schools (HCPS) will piggyback Sourcewell's agreement with Carolina Biological Supply Company for laboratory and science equipment, supplies, related accessories, and services in its entirety. The Sourcewell Contract with Carolina Biological Supply Company is currently valid through June 10, 2023, and may be extended through June 10, 2024.  HCPS will commence its use August 21, 2019.  Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations (Invitations to Bid (ITB), Requests for Proposals (RFP), or Invitations to Negotiate (ITN)), from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state. As defined by the National Institute for Governmental Purchasing (NIGP), "piggybacks" are a form of intergovernmental cooperative purchasing best practice. NIGP's established standard states that public procurement should consider the use of piggybacks and cooperative contracts to lower prices and administrative costs, as they can be a more effective and efficient use of time and resources because the other entity has already completed the competitive process.
STRATEGIC OBJECTIVES
• Improve Student Achievement • Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Annual expenditures are estimated to be $150,000. Because these products are used districtwide, there is no one specific project number assigned for these purchases.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Deborah Cook		Gretchen Saunders
Chief Academic Officer, Teaching and Learning (813) 272-4221		Chief Business Officer (813) 272-4270
		B 6.19
Hillsborough County Public Schools (Florida) * Mtg.#20190820_929 (Board Meeting) * Section B Item# 6.19