Business Services Action Item

DATE:	Tuesday, July 30, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement between Various Vendors and the School Board of Broward County, Florida (SBBC) Invitation to Bid (ITB) #18-113N Science Supplies, Equipment, Specimens, and Laboratory Chemicals (Catalog) (Business Services Division)
EXECUTIVE SUMMARY
On November 7, 2017, the SBBC issued an ITB for science supplies, equipment, specimens and laboratory chemicals. If approved, Hillsborough County Public Schools (HCPS) will piggyback SBBC's agreement with Capital Microscope Services, Fisher Scientific, Flinn Scientific, Hand2Mind, Nasco, Pasco Scientific, VWR International d/b/a Sargent Welch and Ward's Science for districtwide science needs.  The district will be piggybacking the entire contract with these vendors to provide the Office of Teaching and Learning and all district schools the widest choice of products available. The term of this contract is from March 1, 2018, through March 31, 2021.  HCPS will commence its use July 31, 2019.  Piggyback agreements may be terminated at any time.  In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations (Invitations to Bid (ITB), Requests for Proposals (RFP), or Invitations to Negotiate (ITN)), district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state.  As defined by the National Institute for Governmental Purchasing (NIGP), "piggybacks" are a form of intergovernmental cooperative purchasing best practice. NIGP's established standard states that public procurement should consider the use of piggybacks and cooperative contracts to lower prices and administrative costs, as they can be a more effective and efficient use of time and resources because the other entity has already completed the competitive process.
STRATEGIC OBJECTIVES
• Improve Student Achievement • Provide a student-centered learning environment that engages every child • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Based on past purchasing trends, annual expenditures are estimated at $700,000.  As these purchases are made throughout the district, there is no one specific project number assigned.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Deborah Cook		Gretchen Saunders
Chief Academic Officer (813) 272-4221		Chief Business Officer (813) 272-4270
		B 6.17
Hillsborough County Public Schools (Florida) * Mtg.#20190730_928 (Board Meeting followed by Public Hearing) * Section B Item# 6.17