Business Services Action Item

DATE:	Tuesday, July 30, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid from Jersey Jim Towers - Invitation to Bid (ITB) #19114-EST-VT Household Appliances (Business Services Division)
EXECUTIVE SUMMARY
This ITB was prepared at the request of Career and Technical Education to establish fixed pricing for household-type appliances such as washers, dryers, and refrigerators.  Award of this contract shall be to the lowest responsive, responsible bidder per line item, as specified in the bid. The Supervisor at Career, Technical, and Adult Education has reviewed this recommendation. The initial term of this contract will be for a 1-year period with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $55,000 will be available from the Perkins Grant Fund and the Career and Technical Education 2019/2020 budgets.  For tracking purposes, the project numbers specific to this agenda item are 3728 and 6257.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Warren S. Brooks		Gretchen Saunders
Workforce Connections Officer (813) 231-1860		Chief Business Officer (813) 272-4270
		B 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20190730_928 (Board Meeting followed by Public Hearing) * Section B Item# 6.13