HCPS FL Logo Business Services
Action Item
DATE: Tuesday, July 30, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Increase in Expenditures for Liquid Propane Gas (Delivery, Tank Inspection, and Emergency Repairs) Invitation to Negotiate (ITN) #18039-MST-BJH (Business Services Division)
EXECUTIVE SUMMARY
On August 14, 2018, the Board approved the agreement with Suburban Propane for Liquid Propane Gas to provide liquid propane gas delivery, perform tank inspections and system repairs at various locations throughout the district.  Previously, only Student Nutrition Services spend was included in the estimated expenditures.  Due to individual school site needs, the estimated spend is now approximately $200,000.

The original bid prices have remained firm since the time of award.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $200,000 are available in the Student Nutrition Department and various district site budgets.  There is not one specific project number assigned for these purchases.  Funds will be allocated in the 2019/2020 fiscal year.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the “End User”) and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manger, Procurement Services
Christopher Farkas   Gretchen Saunders
Deputy Superintendent, Operations
813-272-4004
  Chief Business Officer
(813) 272-4270
    B 6.03
Hillsborough County Public Schools (Florida) * Mtg.#20190730_928 (Board Meeting followed by Public Hearing) * Section B Item# 6.03