HCPS FL Logo Business Services
Action Item
DATE: Tuesday, August 20, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept Replies Submitted by Multiple Vendors - Invitation to Negotiate (ITN) #19102-DST-IV Teen Parent Childcare Services (Business Services Division)
EXECUTIVE SUMMARY
On June 20, 2019, Procurement Services issued an ITN to obtain child care services for teen parents as a drop-out prevention strategy.  The district abides by Florida Statutes to provide educational and ancillary services to facilitate the teen parents’ completion of high school. Child care services will be provided for the teen parent programs at Simmons Career Center, South County Career Center, and D.W. Waters Career Center, in accordance with all conditions and standards of the Hillsborough County Child Care Ordinance and Florida Administrative Code Child Care Standards.

A&J Faith Consulting, LLC is being recommended for Simmons Career Center, and Manifestation Worldwide, Inc. is being recommended for South County Career Center and D.W. Waters Career Center. This recommendation has been reviewed by the Director of Workforce and Continuing Education.

The initial term of this contract will be for a 1-year period with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Improve the high school graduation rate • Improve Student Achievement • Engage and communicate with families and stakeholders • Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funding for these services is held in Project 5334. Expenditures were $441,160.97 for 2018/2019. With this ITN, the district has negotiated a reimbursement for actual cost contract not to exceed $454,348.56 total, specifically, $160,448 for A&J Faith Consulting, LLC and $293,900.56 for Manifestation Worldwide, Inc.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Warren Brooks, Workforce Connections Officer
Warren S. Brooks   Gretchen Saunders
Workforce Connections Officer, Workforce Connections
(813) 231-1860
  Chief Business Officer
(813) 272-4270
    B 6.17
Hillsborough County Public Schools (Florida) * Mtg.#20190820_929 (Board Meeting) * Section B Item# 6.17