Business Services Action Item

DATE:	Tuesday, August 20, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement between School Health Corporation and Sourcewell (Formerly National Joint Powers Alliance), RFP #061417 Health & Safety, Medical, Surgical, and First Aid Related Equipment, Supplies, Accessories, and Services (Business Services Division)
EXECUTIVE SUMMARY
On May 4, 2017, the National Joint Powers Alliance, now Sourcewell, issued RFP #061417 for Health & Safety, Medical, Surgical, and First Aid Related Equipment, Supplies, Accessories, and Services.  School Health Corporation was awarded for the purchase of health supplies, equipment, accessories and services. If approved, Hillsborough County Public Schools (HCPS) will piggyback Sourcewell's agreement with School Health Corporation in its entirety. The Sourcewell Contract with School Health Corporation is currently valid through July 25, 2021, and may be extended through July 25, 2022.  HCPS will commence its use August 21, 2019. Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations (Invitations to Bid (ITB), Requests for Proposals (RFP), or Invitations to Negotiate (ITN)), from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state. As defined by the National Institute for Governmental Purchasing (NIGP), "piggybacks" are a form of intergovernmental cooperative purchasing best practice. NIGP's established standard states that public procurement should consider the use of piggybacks and cooperative contracts to lower prices and administrative costs, as they can be a more effective and efficient use of time and resources because the other entity has already completed the competitive process.
STRATEGIC OBJECTIVES
• Improve the high school graduation rate • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Annual expenditures are estimated to be $300,000.  Because these products are purchased districtwide, there is not one specific project number assigned.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Tracye H. Brown		Gretchen Saunders
Assistant Superintendent, Academic Support and Federal Programs (813) 272-4879		Chief Business Officer (813) 272-4270
		B 6.20
Hillsborough County Public Schools (Florida) * Mtg.#20190820_929 (Board Meeting) * Section B Item# 6.20