Business Services Action Item

DATE:	Tuesday, September 10, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept all Proposals Submitted by Multiple Vendors - Invitation to Negotiate (ITN) #19073B-MST-IV HVAC Systems and Repair (Supplemental Vendors) (Business Services Division)
EXECUTIVE SUMMARY
On July 16, 2019, the Board approved multiple vendors under ITN #19073-MST-IV HVAC Systems and Repair. This new ITN #19073B-MST-IV seeks to identify additional vendors for heating, ventilation, and air-conditioning (HVAC) systems and repair to provide our Maintenance team a wider pool of available vendors during busy times. Four responsive firms responded and a committee of district personnel evaluated their proposals. After reviewing each proposal, the committee recommended awarding to all four firms. The initial term of this contract will be from September 11, 2019, through July 17, 2020, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $3,000,000 will be available in the Capital Outlay Fund 380, under Millage dollars. For tracking purposes, the project number specific to this agenda item is 8062.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Deputy Superintendent of Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		B 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20190910_930 (Board Meeting followed by Public Hearing) * Section B Item# 6.14