HCPS FL Logo Business Services
Action Item
DATE: Tuesday, October 15, 2019
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids from Multiple Vendors - Invitation to Bid (ITB) #19161-MST-BJH Fumigation Services (Various Sites) (Business Services Division)
EXECUTIVE SUMMARY
This ITB was prepared at the request of the Sites and Utilities Department to establish fixed pricing for fumigation services to eliminate termite activity in permanent buildings and wooden walkways at specified sites. Services will include the complete tenting and fumigation with Vikane gas, removal of the tent, and the aeration of the buildings at 22 district sites. Award of this contract shall be to the overall lowest responsive and responsible bidders, as specified in the bid. This recommendation has been reviewed by the Sites and Utilities Department Manager.

The initial term of this agreement shall be for a one-year period, with one one-year renewal. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $250,000 will be available in the Sites and Utilities Department budget. For tracking purposes, the project number specific to this agenda item is 8018.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Robert Wegmann, General Manager, Maintenance
Christopher Farkas   Gretchen Saunders
Deputy Superintendent of Operations
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    B 6.16
Hillsborough County Public Schools (Florida) * Mtg.#20191015_932 (Board Meeting) * Section B Item# 6.16